4-How can you practically benefit from Microsoft Transcript? Keep signing contracts and do not rely on the spoken word as a commitment. Just open Teams settings and go to “Captions and Transcripts” and disable the option.Į- Storing transcripts that may contain sensitive personal information or personally identifiable information can be against regulations such as GDPR or CCPA, so get consulted on what’s the best way to deal with that.į- Microsoft Teams transcripts have no legal validity. Don’t worry, though, you can stop the recording and transcript and activate the transcript again.ĭ- You can opt out of being automatically identified for captions and transcripts. Microsoft makes this very clear, so keep this in mind next time you use this feature.ī- The transcript takes a few seconds to load, so make sure you wait for the transcript to catch up.Ĭ- Be aware that if the meeting is being recorded and the user wants to stop recording, it will also stop the transcript by default. Other Microsoft Transcript usage tipsĪ- Transcribing someone’s words could be against a company’s policy. Avoid using words or expressions in other languages since they could easily be missed. As explained above, the transcript works only one language at a time. It can take months of preparation for someone to really change this, but this is just a friendly advice. Transcripts can sometimes be a little “mean” by showing people’s speech dysfluency, meaning it calls attention to participants that abuse too many fillers such as, “huh” “uh” “erm” “um” “ell” “hmm”, etc. Although the technical team at Microsoft does a great job recognizing many proper nouns such as first names, companies’ names and geographical locations, it can easily miss uncommon names. As far as our experience goes, accents are not well registered and usually generate mistakes in the transcription. – Be in a quiet environment to reduce noise.
#Microsoft teams download transcript how to
3- Tips for using Microsoft Teams Transcript How to improve the quality of your transcript:Īs people understand, the transcription is not 100% accurate and can have many errors, so here are a few tips on how to improve it.
To download the transcript, go to the meeting chat and you will see it become available some minutes after the meeting ends.
To change the transcription language click on the 3 dots to the right of “Transcript” and choose “Change spoken language” In order to stop the transcription, you just need to click on the same three dots and click on “Stop Transcription” In order to activate live transcription, just click on the 3 dots in the screen during the meeting and click “Start Transcription”. Note: For those who are interested in limiting the number of users who can transcribe meeting recordings, there is an option to do it through PowerShell commands. To enable transcriptions, the admin needs to grant permission from the Microsoft Teams admin center by going to the Meetings Options -> Meeting Policies and turning on the option to “Allow Transcription”. Here is the written version of how to use it. To illustrate the usage of Microsoft Transcription, we prepared a short video explaining everything. 2- How to use Microsoft Transcription for Teams It contains many interesting features such as speaker recognition (who said what and when), and the ability to recognize up to 28 languages (specifically 18 languages and variations like US and UK English).Īnother feature worth mentioning is the fact that users can download the transcript of the meeting for any use they would like. Many have wondered this since Microsoft’s release of its live transcript feature for Microsoft Teams.īack in April 2021, Microsoft released a new feature for live transcription. What is that automatically appearing text that knows exactly what I am saying? Table of contentsĢ- How to use the transcript feature and tips for improving usageģ- Tips for using Microsoft Transcription for TeamsĤ- How can you practically benefit from Microsoft Teams Transcript?ĥ- AGAT’s Take on Microsoft Teams Transcript 1- Introduction What is this new transcript feature in Microsoft Teams? What is it supposed to do? How can you benefit from it? All these questions and more will be answered in this blog post.